Project Views Odoo 18
By Braincuber Team
Published on December 29, 2025
Project manager coordinating 12 projects 45 team members discovers data visualization crisis: using only list view scrolling through 200 tasks unable seeing project workflow stages bottlenecks progress visually overwhelming team, construction company managing field service tasks lacking geographical view technicians driving 30 percent more miles inefficient routing unable seeing which tasks clustered same neighborhoods, executive needing quick project performance overview but navigating through detailed task lists spending 20 minutes gathering basic metrics unable getting big picture instantly, marketing team planning campaign deliverables across 3-month timeline unable seeing task dependencies scheduling conflicts missing deadlines because couldn't visualize timeline, and operations manager tracking resource allocation across projects unable analyzing hours spent per team member per project lacking analytical view comparing planned versus actual hours making data-driven decisions impossible—creating operational inefficiency poor visibility time waste suboptimal planning and inability leveraging right view for right purpose requiring multiple view types Kanban visual workflow List detailed tracking Gantt timeline planning Calendar scheduling Map geography Pivot analytics Graph trends Activity follow-ups supporting comprehensive project management operational excellence informed decision-making.
Odoo 18 Project views enable comprehensive project visibility through eight specialized view types Kanban view providing visual drag-drop task workflow across stages intuitive progress tracking, List view offering detailed structured task tracking sortable filterable columns mass actions, Gantt view displaying timeline scheduling dependencies reschedule capability proactive delay management, Calendar view enabling date-based task scheduling drag-drop rescheduling workload assessment, Map view showing geographical task distribution location-based planning field service optimization, Pivot view delivering powerful analytical tables dynamic grouping measures spreadsheet integration, Graph view visualizing project trends line bar pie charts performance monitoring, and Activity view managing follow-ups calls meetings deadline tracking—reducing project planning time 60 percent through appropriate view selection improving team coordination via visual workflow management enhancing resource utilization through analytical insights achieving timeline adherence via Gantt scheduling and supporting operational excellence through comprehensive multi-perspective project visibility data-driven decision-making efficient collaboration.
Project View Types: Kanban (workflow), List (detailed tracking), Gantt (timeline), Calendar (scheduling), Map (geography), Pivot (analytics), Graph (trends), Activity (follow-ups)
Understanding Project Views
Multiple perspectives for comprehensive management:
Purpose and Importance:
Odoo 18 Project Management module serves comprehensive centralized platform efficiently managing projects any size complexity. Module empowers teams planning assigning tracking tasks precision ensuring optimal resource utilization accurate time logging in-depth performance reporting across project phases. Supporting various management styles improving visibility module includes wide range intuitive project views.
Eight Specialized Views:
- Kanban: Visual drag-drop task flow
- List: Detailed structured tracking
- Gantt: Timeline dependency management
- Calendar: Date-based scheduling
- Map: Location-specific tasks
- Pivot: Deep data analysis reporting
- Graph: Data visualization trends
- Activity: Next steps follow-ups deadlines
Choosing Right View:
| View Type | Best For | Use When |
|---|---|---|
| Kanban | Workflow visualization | Managing task stages |
| List | Detailed task management | Editing multiple tasks |
| Gantt | Timeline planning | Managing dependencies deadlines |
| Calendar | Scheduling | Planning by date |
| Map | Field service | Location-based coordination |
| Pivot | Analysis reporting | Analyzing metrics performance |
| Graph | Trends visualization | Monitoring progress patterns |
| Activity | Follow-up tracking | Managing pending actions |
Kanban View
Visual workflow management:
Features and Functionality:
Kanban view dynamic visual interface helping teams managing tasks workflows intuitively. View represents tasks as cards grouped columns reflecting different project workflow stages.
Card Information:
- Task title name
- Assignee responsible person
- Deadline due date
- Priority indicator
- Progress bar completion percentage
- Color-coded labels tags
Interaction Capabilities:
- Drag-drop tasks between columns update status
- Track progress real-time
- Create new tasks clicking New button
- Color-coded organization prioritization
- Filter search specific tasks
Typical Kanban Stages:
- To Do: Tasks not yet started
- In Progress: Active tasks being worked
- Review: Tasks awaiting approval
- Done: Completed tasks
List View
Structured detailed task tracking:
View Characteristics:
List view displays tasks rows with comprehensive field columns providing detailed structured overview all project tasks.
Typical Columns:
- Title: Task name
- Status: Current stage
- Date: Deadline
- Assigned User: Responsible person
- Activity: Pending actions
- Time Spent: Hours logged
- Priority: Importance level
Key Features:
- Sorting: Click column headers sort ascending descending
- Filtering: Apply custom filters narrow results
- Mass Actions:
- Select multiple tasks toggle button
- Delete export archive bulk
- Change assignee stage priority bulk
- Customizable Columns: Add remove columns match preferences
- Search Bar: Keyword search custom filters groupings
- Grouping: Group tasks by project user stage
Gantt View
Timeline and dependency management:
Visual Timeline Features:
Gantt view provides visual timeline planning scheduling managing project tasks over time. Tasks displayed horizontal bars across calendar-like timeline.
Bar Representation:
- Bar Length: Duration start end dates
- Bar Position: When task scheduled
- Color: Project assignee task type
- Dependencies: Lines connecting related tasks
Interactive Capabilities:
- Drag Tasks: Reschedule moving bar horizontally
- Extend Bars: Change deadlines dragging bar edges
- Create Dependencies: Link tasks creating relationships
- Grouping: Organize by project user
- Time Scales: Switch between day week month year views
- Overlap Detection: Highlights scheduling conflicts
- Delay Warnings: Shows tasks behind schedule
Benefits:
- Enhanced project visibility
- Better time management
- Improved team coordination
- Proactive delay prevention
- Clear dependency tracking
Calendar View
Date-based task scheduling:
Calendar Features:
Calendar view offers clear intuitive way managing scheduling project tasks based deadlines planned dates.
View Options:
- Day: Hour-by-hour schedule
- Week: 7-day overview
- Month: Monthly calendar grid
Visual Organization:
- Color-coded by project assignee
- Distinguish responsibilities glance
- Activities meetings displayed
- Follow-ups linked tasks visible
Interaction Capabilities:
- Create Tasks: Click date time slot add new task
- Reschedule: Drag-drop existing tasks different dates
- Filter by User: View individual workloads
- Assess Availability: Check team capacity
- Link Activities: Connect meetings follow-ups tasks
Map View
Geographical task distribution:
Location-Based Features:
Map view provides geographical representation tasks projects linked specific locations. Especially useful companies managing fieldwork on-site services location-based projects.
Map Display:
- Tasks shown as pins map
- Location from customer address work site
- Click pin view task details
- Task name assignee status displayed
Capabilities:
- Visualize Distribution: See geographical work spread
- Identify Clusters: Find task concentrations regions
- Plan Efficiently: Route field visits logically
- Filter Display: Show specific projects assignees stages
- Grouping: Organize criteria
- Map Integration: Google Maps other services
Use Cases:
- Field service management
- Construction site coordination
- Delivery route planning
- Sales territory management
- Installation service scheduling
Pivot View
Powerful analytical reporting:
Analysis Capabilities:
Pivot view provides powerful analytical interface allowing users summarizing analyzing project-related data using dynamic tables. Ideal reporting project performance tracking task statistics gaining insights workload distribution time allocation task progress.
Measures Available:
- Planned Hours: Estimated time allocation
- Effective Hours: Actual time spent
- Remaining Hours: Time left complete
- Task Count: Number tasks
- Overtime: Extra hours worked
Interactive Features:
- Group Data: By project user stage custom fields
- Apply Filters: Time periods task types statuses
- Drill Down: Click totals explore underlying records
- Calculate Totals: Sums averages across dimensions
- Insert Spreadsheet: Add pivot data Odoo spreadsheet
- Export Excel: Download offline analysis presentations
Benefits:
- Track performance metrics
- Identify bottlenecks issues
- Make data-driven decisions
- Compare planned versus actual
- Analyze resource utilization
Graph View
Data visualization and trends:
Chart Types:
Graph view acts like dashboard offering clear visual overview project data using various chart types.
Available Charts:
- Line Charts: Trends over time
- Bar Charts: Comparisons categories
- Pie Charts: Proportions distributions
- Stacked Charts: Multi-layer comparisons
Visualization Features:
- Measures: Planned hours effective hours remaining hours task count
- Color Coding: Projects users stages
- Sorting: Ascending descending order
- Filtering: Focus specific data
- Grouping: Organize dimensions
- Date Ranges: Custom time periods
Use Cases:
- Monitor task progress completion
- Track time tracking patterns
- Analyze workload distribution
- Identify trends patterns
- Present executive dashboards
Activity View
Follow-up and deadline tracking:
Activity Management:
Activity view helps users managing tracking actions like calls emails meetings follow-ups linked any record ensuring better task tracking improving team efficiency.
Activity Types:
- Calls phone communications
- Emails correspondence
- Meetings appointments
- Follow-ups reminder actions
- To-do tasks deadlines
Features:
- Schedule Activity: Click button record create new activity
- Colored Icons: Based activity type status
- Pending activities one color
- Completed different color
- Overdue highlighted color
- Filters: View specific activity types users
- Measure Analysis: Group analyze by type due date
- Cross-Module: Works CRM Project Sales other modules
Best Practices
Use Kanban View Daily Team Standup Visual Workflow Discussion: List view standups equals information overload lacking visual context difficult understanding flow. Standup workflow: Open Kanban view project display, team gathers around screen or shares screen virtually, walkthrough each stage left right discussing cards stuck progressing, identify blockers needing help visually seeing task concentration, quick visual assessment project health progress. Kanban standups keep meetings focused visual promote collaboration enable quick bottleneck identification supporting effective daily coordination.
Switch Gantt View When Planning Multi-Week Projects Dependencies: Calendar or list view complex projects equals missing critical path overlooking dependencies causing scheduling conflicts delays. Gantt planning workflow: Create tasks with estimated durations, open Gantt view see timeline, drag tasks schedule across weeks months, create dependencies linking related tasks, identify overlaps conflicts visual inspection, adjust timeline proactively preventing issues. Gantt view provides comprehensive timeline perspective ensuring realistic schedules dependency awareness preventing planning mistakes.
Leverage Pivot View Monthly Project Performance Reviews Executive Reporting: Reviewing individual tasks monthly equals missing big picture unable comparing projects quantifying performance. Monthly review process: Open Pivot view, group projects users, select measures (planned hours effective hours remaining hours), analyze variances identify overruns underutilization, export Excel include reports presentations, make data-driven resource allocation decisions. Pivot reviews provide executive-level insights enabling strategic decisions improving project outcomes resource management.
Use Map View Field Service Teams Optimizing Daily Routes: List-based field service equals inefficient routing wasted fuel time unnecessary travel. Route optimization workflow: Open Map view morning, filter today's tasks assigned team member, view geographical task distribution, identify clusters nearby locations, plan route visiting clustered tasks sequentially, assign tasks technicians based location proximity. Map optimization reduces travel time fuel costs increases jobs per day improving field service profitability efficiency customer satisfaction faster response times.
Conclusion
Odoo 18 Project views enable comprehensive project management through Kanban visual workflow List detailed tracking Gantt timeline dependencies Calendar scheduling Map geography Pivot analytics Graph trends and Activity follow-ups. Reduce planning time through appropriate view selection improving coordination via visual management enhancing resource utilization through analytical insights achieving timeline adherence via scheduling tools supporting operational excellence through multi-perspective visibility and achieving competitive advantage efficient collaboration data-driven decisions comprehensive project oversight supporting business growth project success organizational excellence.