Preventive Maintenance in Odoo 18

Manufacturing facility managing 100 production machines creates maintenance disaster: critical assembly robot failing mid-production causing 12-hour downtime 45K lost production because preventive maintenance scheduling forgotten, no systematic inspection causing bearing wear undetected until catastrophic failure requiring 25K emergency replacement versus 500 dollar scheduled bearing change, work center drill station breaking during high-priority order forcing rush 3-day repair delaying customer delivery incurring penalty fees, equipment maintenance history lost in spreadsheets unable determining which machines requiring frequent repairs identifying replacement candidates, and reactive-only maintenance averaging 8K monthly emergency repair costs versus industry benchmark 2K preventive maintenance—generating production interruptions excessive repair costs customer delivery failures asset replacement uncertainties and operational inefficiency from reactive fire-fighting maintenance without scheduled preventive inspections automated maintenance request generation and equipment usage-based servicing requiring systematic proactive maintenance management system.

Odoo 18 Preventive Maintenance enables proactive equipment care through scheduled maintenance requests automatically generating based time intervals or usage metrics, recurring maintenance patterns weekly monthly yearly cycles preventing failure, equipment-specific scheduling assigning maintenance to machines tools work centers, maintenance type distinction separating preventive from corrective repairs, request automation creating future maintenance requests upon completion, stage workflow tracking New Request In Progress Repaired states, work center blocking preventing production scheduling during maintenance, maintenance team assignment routing requests to specialized technicians, equipment history tracking complete maintenance record per asset, and calendar-based or consumption-based triggers scheduling by date or operating hours—reducing unplanned downtime 80 percent through scheduled inspections lowering repair costs 75 percent via preventive versus emergency service extending equipment lifespan 40 percent through proper maintenance and enabling production continuity through planned maintenance windows achieving operational reliability cost optimization asset longevity through systematic automated preventive maintenance management.

Preventive vs Corrective Maintenance

Understanding maintenance types:

Maintenance Type Comparison:

Preventive Maintenance Benefits:

Installing Maintenance Module

Module Installation:

1. Go to Apps
2. Search for Maintenance
3. Click Install
4. Module installed and ready

Equipment Setup

Configuring equipment for maintenance:

Creating Equipment:

1. Go to Maintenance → Equipment → Machines and Tools
2. Kanban view shows existing equipment
3. Open equipment or click New

Equipment Configuration:

Creating Preventive Maintenance Equipment

Maintenance Request Creation:

1. Go to Maintenance → Maintenance → Maintenance Requests
2. Click New
3. Fill request details

Request Configuration:

Recurring Maintenance Configuration

Enabling Recurrence:

Recurrence Options:

End Date Configuration:

Request Workflow

Maintenance Stages:

Moving Stages:

1. Request starts in New Request
2. Technician begins work moving to In Progress
3. After completion move to Repaired
4. System automatically creates next scheduled request

Automatic Request Generation

Recurring maintenance automation:

Example Scenario:

Viewing Equipment Maintenance:

1. Open equipment record (Samsung Monitor)
2. Click Maintenance smart button
3. Shows all maintenance requests:
   • Current active requests
   • Future scheduled requests
   • Completed historical requests

Work Center Preventive Maintenance

Production equipment maintenance:

Work Center Importance:

Creating Work Center Maintenance:

1. Go to Maintenance → Maintenance → Maintenance Requests
2. Click New
3. Configure request:
   • Description: Drill Bit Replacement
   • Work Center: Drill Station
   • Maintenance Type: Preventive Maintenance
   • Recurrent: Enabled
   • Repeat Every: 1 week
   • Until: Forever

Block Work Center Option:

Work Center Maintenance Workflow:

Best Practices

Schedule Preventive Maintenance During Low-Production Periods Minimizing Impact: Scheduling drill station maintenance during peak production equals production halt order delays customer dissatisfaction. Analyze production calendar identifying low-demand periods night shifts weekends. Schedule preventive maintenance non-critical windows achieving equipment care without production disruption optimizing maintenance timing operational continuity.

Use Forever Recurrence for Permanent Equipment Until for Temporary Assets: Setting lease copier maintenance Until 12/31/2025 when lease ends prevents unnecessary future requests after equipment returned. Permanent production equipment uses Forever ensuring continuous maintenance indefinitely. Appropriate recurrence end dates prevent maintenance request clutter for disposed equipment.

Enable Block Workcenter for Critical Production Equipment Maintenance: Not blocking work center during maintenance equals MRP scheduling production to unavailable equipment causing execution failures. Enable Block Workcenter for all work center preventive maintenance ensuring production planning respects maintenance windows preventing scheduling conflicts achieving production schedule reliability through maintenance visibility.

Conclusion

Odoo 18 Preventive Maintenance enables proactive equipment care through scheduled maintenance requests recurring maintenance patterns equipment-specific scheduling maintenance type distinction request automation stage workflow work center blocking maintenance team assignment equipment history tracking and calendar or consumption-based triggers. Reduce unplanned downtime 80 percent through scheduled inspections lowering repair costs 75 percent via preventive versus emergency service extending equipment lifespan 40 percent through proper maintenance enabling production continuity through planned maintenance windows achieving operational reliability cost optimization asset longevity regulatory compliance and safety enhancement through systematic automated preventive maintenance management preventing catastrophic failures supporting predictable maintenance budgets and maximizing equipment ROI through proactive care.