Offer Letter Salary Configurator Odoo 18

HR manager hiring 25 new employees Q1 expansion discovers recruitment bottleneck: manually creating offer letters Word templates copying pasting candidate details salary information spending 45 minutes per letter introducing typos incorrect salary figures embarrassing errors discovered candidates, recruiting coordinator managing 12 simultaneous job offers losing track salary negotiations mixing compensation packages sending wrong benefits information Candidate A causing confusion declined offers, small startup lacking salary structure offering inconsistent compensation similar roles Senior Developer A receiving $95K Senior Developer B receiving $110K same responsibilities creating internal equity issues employee dissatisfaction, hiring manager unable generating professional offer letters needing CFO approval every salary detail creating 3-day delay between verbal offer written confirmation losing top candidates faster-moving competitors, and growing company onboarding 50 employees quarterly requiring standardized contract templates automated salary calculations compliant documentation—creating administrative burden candidate experience issues compensation inconsistencies delayed hiring decisions and inability scaling recruitment process requiring automated offer generation salary configuration tools professional templates and streamlined HR workflows supporting rapid business growth.

Odoo 18 employee offer letter and salary configurator enables automated HR workflows through contract smart tab centralization managing employment agreements single interface, generate offer button creating professional formatted letters predefined templates instantly, salary information tab configuring wage type schedule pay yearly cost transparent compensation, send email integration delivering offers candidates directly system automated communication, salary configurator tool building comprehensive compensation packages interactive wizard, employee self-service allowing candidates reviewing signing contracts online reducing paperwork, HR responsible assignment designating contract ownership accountability tracking, contract type configuration supporting permanent temporary contractor freelance classifications, job title department fields maintaining organizational structure role clarity, and template standardization ensuring consistent professional offer formatting compliance requirements—reducing offer letter creation time 90 percent through automation eliminating salary errors via structured configurator ensuring compensation equity through standardized packages improving candidate experience through instant professional offers and achieving hiring scalability through streamlined recruitment workflows systematic contract management efficient onboarding processes supporting organizational growth.

Understanding Offer Letters and Salary Management

Core HR automation concepts:

Purpose and Benefits:

Workflow Overview:

Accessing Employee Module

Starting point for offer letter management:

Navigating to Employees:

1. Open Odoo Dashboard:
   • Login to Odoo 18 instance
   • Main dashboard displays available modules
2. Select Employee Module:
   • Click on: Employees module icon
   • Employee dashboard opens
3. View Employee List:
   • Existing employees displayed in kanban or list view
   • Search filter sort capabilities available

Creating or Selecting Employee:

Contract Management

Creating employment contracts:

Accessing Contract Smart Tab:

1. Open Employee Record:
   • Select employee from list
   • Employee form displays
2. Locate Smart Tabs:
   • Top section employee form
   • Smart tabs show: Contracts Timesheets Leaves etc.
3. Click Contract Smart Tab:
   • Opens contract list view
   • Shows existing contracts for employee
   • Displays contract status (running expired draft)

Creating New Contract:

1. Click New Button:
   • New contract form opens
2. Fill Contract Details:
   • Contract Name: Descriptive name (e.g., "John Smith - Full Time 2026")
   • HR Responsible: Select HR manager overseeing contract
   • Contract Start Date: Employment start date
   • Contract End Date: For fixed-term or leave blank permanent
3. Configure Salary Information Tab:
   • Click Salary Information tab
   • Enter salary details (see next section)
4. Save Contract:
   • Click Save
   • Contract now ready for offer generation

Configuring Salary Information

Setting compensation details:

Salary Information Tab Fields:

Configuration Steps:

1. Wage Type Selection:
   • Choose: Fixed Salary (most common)
   • Alternative: Hourly rate for contractors
2. Schedule Pay:
   • Select payment frequency
   • Options: Monthly Bi-weekly Weekly
   • Aligns with payroll schedule
3. Enter Wage Amount:
   • Input base salary figure
   • E.g., 5000 for $5000/month
4. Yearly Cost:
   • Often auto-calculated based wage schedule
   • Can manually override if needed
   • Includes base salary benefits employer costs
5. Save Configuration:
   • Click Save
   • Salary details stored in contract

Example Salary Configuration:

Generating Offer Letter

Creating professional employment offers:

Generate Offer Process:

1. Ensure Contract Saved:
   • Contract with salary details must be saved
2. Locate Generate Offer Button:
   • Usually top-right contract form
   • Button: Generate Offer
3. Click Button:
   • System generates offer letter automatically
   • Uses predefined template
   • Populates employee contract salary data
4. Offer Letter Opens:
   • Professional formatted document displays
   • Includes all relevant details

Offer Letter Contents:

Customizing Offer Details:

1. Add Contract Type:
   • Field: Contract Type
   • Options: Permanent Fixed-term Temporary Contractor
2. Specify Job Title:
   • Field: Job Title
   • Enter official position title
3. Select Employee Job:
   • Field: Employee Job
   • Links to job position template
4. Assign Department:
   • Field: Department
   • Organizational unit employee belongs to
5. Review Complete Offer:
   • Verify all details accurate
   • Check salary figures formatting
   • Ensure professional appearance

Sending Offer to Candidate

Email delivery and communication:

Send Email

1. Locate Send Email Button:
   • Found on offer letter form
   • Usually top-right section
2. Click Send By Email:
   • Email composition popup opens
   • Pre-filled with candidate email
   • Offer letter attached as PDF
3. Review Email Content:
   • Subject line: Professional offer announcement
   • Email body: Welcome message instructions
   • Attachment: Offer letter PDF
4. Customize Message (Optional):
   • Edit email text if needed
   • Add personal notes
   • Include deadline information
5. Send Email:
   • Click Send button in popup
   • Email delivered to candidate immediately
   • System tracks email sent status

Email Tracking:

Salary Configurator Tool

Interactive compensation builder:

Accessing Configurator:

1. Locate Button:
   • On contract or offer form
   • Button: Salary Configurator
2. Click Salary Configurator:
   • Interactive web interface opens
   • Wizard-style compensation builder

Configurator Features:

Employee Self-Service:

Digital Contract Signature

Online acceptance and execution:

Candidate Review Process:

1. Candidate receives offer letter email
2. Clicks salary configurator link
3. Reviews compensation package
4. Reads contract terms carefully
5. Provides required information
6. Accepts terms conditions
7. Digitally signs agreement
8. Submits signed contract

Benefits Digital Signatures:

• Eliminates printing scanning mailing delays
• Instant contract execution acceptance
• Legally binding electronic signatures
• Automatic storage in employee record
• Audit trail signature timestamp
• Reduced paper usage environmental benefit

Best Practices

Create Standardized Contract Templates for Different Job Levels: Inconsistent offer letters equals confusion legal risks compensation inequity. Develop templates: Entry-level positions $40K-$50K range, Mid-level $60K-$80K, Senior $90K-$120K, Executive $150K+. Each template includes appropriate benefits package job responsibilities expectations. Standardization ensures fairness compliance reduces errors speeds offer generation maintaining professional consistency.

Double-Check Salary Figures Before Sending Offers: Salary errors in offer letters equals embarrassment candidate confusion possible legal issues. Verification checklist: Base salary matches approved budget, yearly cost calculation accurate, benefits package complete, payment schedule correct, decimal places commas proper. Two-person review process recommended catching mistakes before sending protecting company reputation maintaining candidate trust.

Use HR Responsible Field for Clear Contract Ownership: Unclear contract ownership equals missed renewal dates forgotten follow-ups accountability gaps. Assign specific HR manager each contract: Designated person receives notifications, manages contract lifecycle renewal reminders, handles candidate questions, tracks acceptance status. Clear ownership ensures proactive management prevents contracts falling through cracks maintains organized HR operations.

Leverage Salary Configurator for Transparent Compensation Communication: Hidden compensation details equals candidate suspicion lower acceptance rates. Full transparency: Share complete breakdown base salary benefits allowances, show gross-to-net calculations helping candidates understanding take-home pay, explain employer contributions retirement health insurance. Transparency builds trust improves candidate experience increases offer acceptance rates reducing recruitment cycles time-to-fill.

Conclusion

Odoo 18 employee offer letter and salary configurator enables automated HR workflows through contract smart tab generate offer button salary information tab send email integration salary configurator tool employee self-service HR responsible assignment contract type configuration template standardization and automated workflows. Reduce offer letter creation time through automation eliminating salary errors via structured configurator ensuring compensation equity through standardized packages improving candidate experience through instant professional offers achieving hiring scalability through streamlined recruitment workflows supporting organizational growth through efficient onboarding systematic contract management and achieving competitive advantage through professional HR operations rapid hiring processes and talent acquisition excellence.