Maintenance Module in Odoo 18
By Braincuber Team
Published on December 26, 2025
Facilities managers tracking equipment maintenance in spreadsheets create operational chaos: critical machine breakdowns surprise production teams because preventive schedules exist only in someone's calendar, technicians receive vague work orders like "fix the press" with no asset history or specifications, downtime costs mount because nobody knows whether to repair or replace aging equipment, and compliance audits fail when inspectors request maintenance records that live across email threads, paper logs, and tribal knowledge.
Odoo 18's Maintenance Module centralizes asset management with preventive schedules that auto-generate recurring tasks, corrective maintenance workflow for emergency repairs, equipment registry storing serial numbers and warranty details, work center integration that pauses production when critical equipment fails, and KPI tracking (MTBF, MTTR) revealing reliability patterns—eliminating surprise breakdowns through systematic upkeep tracking.
Maintenance Features:
- Preventive & corrective maintenance workflows
- Equipment registry with full history
- Kanban & calendar scheduling
- Worksheet templates for standardization
- Manufacturing integration (auto-pause production)
- MTBF & MTTR analytics
- Team management & workload distribution
- Work center capacity planning
Preventive vs Corrective Maintenance
| Type | Preventive | Corrective |
|---|---|---|
| Trigger | Time/usage-based schedule | Equipment failure/breakdown |
| Planning | Scheduled in advance | Emergency/reactive |
| Example | "Oil change every 500 hrs" | "Motor seized - replace now" |
Maintenance Dashboard
Central hub showing team workload and request status.
Team Cards Display:
- Internal Maintenance: In-house technicians
- Metrology: Calibration specialists
- Subcontractors: External vendors
- Each card shows outstanding requests count
Managing Maintenance Requests
Request Fields
Request Title
e.g., "Screen not working"
For
Equipment or Work Center
Maintenance Type
Preventive or Corrective
Team & Responsible
Assignment management
Work Centers Configuration
Production stations requiring maintenance tracking.
Key Metrics:
Productive Time %: Active operation percentage
Time Efficiency %: Speed vs standard (100% = perfect)
OEE Target %: Overall Equipment Effectiveness goal
Cost per Hour: Operational expenses
Capacity: Simultaneous processing units
Best Practices
Schedule Preventive Maintenance
Create recurring tasks for oil changes, calibrations, inspections—reduces surprise breakdowns by 60%.
Use Worksheet Templates
Standardize repair procedures—ensures quality and training consistency.
Track MTBF/MTTR
Identify equipment needing replacement before catastrophic failure.
Integrate with Manufacturing
Auto-pause production when critical equipment down—prevents defects.
Frequently Asked Questions
Conclusion
Odoo 18's Maintenance Module transforms reactive firefighting into proactive asset management through preventive scheduling, equipment tracking, and manufacturing integration. Eliminate surprise downtime, track maintenance history, and optimize operations with MTBF/MTTR analytics.
Need Maintenance Management Expertise?
Our specialists can configure preventive schedules, integrate with manufacturing, train teams, and optimize maintenance workflows.