Attendance Module Overview Odoo 18

HR manager tracking employee attendance creates payroll disaster: 150 employees manually recording work hours on paper timesheets requiring 8 hours weekly data entry into Excel spreadsheets consuming productivity, no visibility into late arrivals or early departures causing payroll inaccuracies paying employees 40 hours when only worked 37 hours losing 12K monthly revenue, forgotten checkouts leaving incomplete records requiring manager intervention for 30 employees weekly consuming 5 hours investigating actual departure times, no overtime tracking preventing accurate extra hours calculation causing employee payment disputes consuming 10 hours monthly resolving discrepancies, and paper-based system lacking GPS location verification enabling buddy punching where employees clock in for absent colleagues creating 15 percent timesheet fraud—generating payroll errors compliance violations and administrative burden from manual attendance tracking without automated check-in/out location verification and overtime calculation.

Odoo 18 Attendance Module enables automated time tracking through mobile app check-in/out allowing employees recording attendance from smartphones, kiosk mode supporting badge scanning PIN identification and facial recognition at shared terminals, automatic checkout preventing forgotten clock-outs based on work schedules, GPS location tracking verifying employee check-in locations, extra hours calculation automatically computing overtime beyond standard schedules, tolerance time configuration balancing company and employee flexibility, systray integration enabling quick browser-based check-in without app switching, Gantt visualization showing team attendance timelines, pivot reporting analyzing working hours by employee department or period, and attendance error detection flagging incomplete records—reducing time tracking effort 90 percent through automation eliminating timesheet fraud through location verification preventing payroll errors achieving accurate labor cost tracking through systematic attendance management.

Accessing Attendance Module

1. Go to Apps
2. Search for Attendance
3. Click Install (if not installed)
4. Module appears in main menu

Check-In Check-Out Methods

Employee Check-In Browser

Quick attendance from Odoo interface:

Systray Check-In:

1. Login to Odoo
2. Top-right systray shows Check In icon
3. Click Check In
4. Timestamp recorded automatically
5. Icon changes to Check Out
6. Click Check Out when leaving
7. Work hours calculated automatically

Manual Check-In Module:

1. Go to Attendance → Check In/Check Out
2. Welcome message displays
3. Click Check In button
4. Check-in time shown
5. Continue working
6. Return to module click Check Out

Kiosk Mode Configuration

Shared terminal attendance for office/factory:

Kiosk Identification Methods:

Accessing Kiosk Mode:

1. Go to Attendance → Kiosk Mode
2. Select identification method
3. Kiosk interface displays full-screen
4. Employees can check in/out

Setting Up Employee Badges

Badge Generation:

1. Go to Employees → Employees
2. Select employee
3. Click Settings tab
4. Locate Badge ID field
5. Click Generate button
6. Badge ID created automatically (e.g., EMP001)
7. Click Print Badge
8. Physical badge printed with barcode
9. Distribute to employee

Setting Up Employee PINs

Enable PIN Authentication:

1. Go to Attendance → Configuration → Settings
2. Enable Employee PIN checkbox
3. Click Save

Assign PIN to Employee:

1. Go to Employees → Employees
2. Select employee
3. Click Settings tab
4. Enter PIN Code (4-6 digits recommended)
5. Click Save

Using PIN in Kiosk:

Attendance Dashboard

Manage all employee attendance:

List View:

1. Go to Attendance → Attendance
2. View columns:
   • Employee: Name
   • Check In: Arrival timestamp
   • Check Out: Departure timestamp
   • Work Hours: Total duration
3. Filter options:
   • Last 7 Days
   • Errors (incomplete records)
   • My Team
   • My Attendance

Gantt View:

1. Switch to Gantt view
2. Timeline visualization shows:
   • Employee rows
   • Work blocks by day
   • Current period highlighted yellow
3. Navigate Day/Month/Year views
4. Click Focus Today to return to current date

Attendance Record Details

Click attendance record to view:

Configuration Settings

Mode Configuration:

Kiosk Settings:

Extra Hours Configuration:

Attendance Reporting

Attendance Analysis:

1. Go to Attendance → Reporting
2. View graph visualization:
   • Y-axis: Count
   • X-axis: Employee check-in dates
   • Color-coded by employeeworked
3. Add measures:
   • Click Measures
   • Select Worked Hours
   • Select Extra Hours

Pivot Table Analysis:

Best Practices

Enable Automatic Checkout to Prevent Incomplete Records: Manual checkout equals 30 percent forgotten clock-outs requiring manager investigation consuming 5 hours weekly. Enable automatic checkout checking out employees at shift end based on schedule. Reduces incomplete records 95 percent eliminating manual intervention achieving accurate labor cost tracking.

Use Tolerance Times to Balance Flexibility and Accuracy: Zero tolerance equals employee disputes over 2-minute late arrivals docked from pay causing morale issues. Set 10-minute tolerance both directions: early arrivals not counting as overtime late departures not reducing hours. Balances fairness with accuracy reducing payroll complaints 80 percent.

Review Attendance Errors Filter Weekly: Monthly error review equals 4-week delay discovering systematic attendance issues like kiosk malfunction causing 60 incomplete records. Weekly errors filter review catches issues immediately enabling rapid correction preventing payroll inaccuracies achieving data quality through proactive monitoring.

Conclusion

Odoo 18 Attendance Module enables automated time tracking through mobile check-in kiosk mode with badge PIN facial recognition automatic checkout GPS location tracking extra hours calculation tolerance time configuration systray integration and comprehensive reporting. Reduce time tracking effort 90 percent through automation eliminating timesheet fraud through location verification preventing payroll errors achieving accurate labor cost tracking through systematic attendance management streamlining HR operations enabling data-driven workforce analytics.