Your Doctors Spend 2.3 Hours on Paperwork for Every 1 Hour with Patients
Meanwhile, your front desk missed 23 calls today. 8 patients went to your competitor.
AI handles scheduling, triage, and admin. Doctors do medicine. Staff does human stuff.
*(We sign a BAA before writing a single line of code. Compliance isn't optional.)*
Sound Familiar?
Every clinic we've worked with has at least 3 of these.
Your Front Desk Is a Bottleneck
3 staff. 127 calls/day. 23 get voicemail. 8 never call back. That's 8 patients gone to the clinic down the street.
AI answers every call. Schedules appointments. Sends confirmations. No hold music. No 'Please call back during business hours.'
No-Shows Are Bleeding You
18% no-show rate. At $847/slot average, that's $15,246/month walking out the door. *(We did the math for a 50-patient/day clinic.)*
Automated reminders via WhatsApp/SMS at 48hr, 24hr, 2hr. Reschedule link included. No-shows drop to 4-6%.
Doctors Doing Data Entry
Your $300/hour physician is typing notes into your EMR. That's not medicine. That's expensive data entry.
AI transcribes, summarizes, auto-fills forms. Doctor reviews in 90 seconds instead of typing for 12 minutes.
'Is This Normal?' at 11 PM
Patient calls after hours. Goes to voicemail. Panics. Goes to ER. $1,200 bill for something a 2-minute call would've resolved.
AI triages 24/7. 'Is this an emergency or can it wait?' Protocols you define. Escalates when needed.
What AI Handles (So Humans Don't Have To)
| Task | Volume | Before | After |
|---|---|---|---|
| Appointment scheduling | 67% of calls | 3-min call + manual entry | Instant booking via chat/voice |
| Prescription refill requests | 23% of calls | Callback queue, 4-hr average | Auto-verify, send to pharmacy |
| Insurance verification | Pre every visit | 15-min manual check | Real-time eligibility in 8 seconds |
| Post-visit follow-up | Should be 100% | Staff forgets, patients churn | Automated check-ins at day 3, 7, 14 |
| Symptom pre-screening | Every new patient | Paper forms, illegible writing | Digital intake, auto-summarized for doctor |
| Lab result notifications | Every test | Phone tag for 2 days | Secure message + 'Questions?' option |
Compliance Isn't a Feature. It's the Foundation.
We don't mention HIPAA in marketing then figure it out later. It's baked in from day one.
BAA Signed
Business Associate Agreement before line 1 of code. Non-negotiable.
End-to-End Encryption
AES-256 at rest, TLS 1.3 in transit. Same as your EMR.
Access Logging
Every query logged. Who asked what, when, from where. Audit-ready.
Data Residency
US servers only. No offshore processing. No exceptions.
PHI Minimization
AI only sees what it needs. Nothing stored longer than necessary.
Annual Penetration Testing
Third-party security audits. Reports available on request.
EMR Integrations
We plug into what you already use. No rip-and-replace.
Here's a bet.
Check your no-show rate. If it's above 10%, we can cut it in half within 60 days. Or the first month is free.
Healthcare-Specific Questions
*(The compliance and integration stuff that matters)*
Let's Audit Your Workflow
Tell us your patient volume and top 3 admin headaches. We'll show you exactly what AI can handle.
*(If you're under 30 patients/day, we'll tell you if it makes sense. No pressure.)*
Quick reality check.
How many hours this week did your clinical staff spend on scheduling, callbacks, and "Is my appointment confirmed?" calls?
That's time AI could give back to patient care.